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Types and Setup of Voucher in D365 BC for Indian Localization

Types and Setup of Voucher in D365 BC:

(1) Microsoft D365 BC has provided a “Voucher Interface” to Indian Localization. For Indian Localization, Microsoft added six types of vouchers. The following are:

(2) For doing the entries in the above vouchers, first we will do the setup. The following setups are required for Vouchers entries:

  • General Journal Template.
  • General Journal Batch.
  • General Voucher Setup.

(3) General Journal Template: From this setup, you can create multiple groups or departments. Each journal type is set up with its own journal template. It is a basic structure where users can enter information for all batches created using the template.

  • Go to the search bar and type “General Journal Template”, as shown.
Search General Journal Template in D365 BC
  • After selecting the “General Journal Template” page opens and entered the information as per the business need as shown.
General Journal Template Page Opens in D365 BC
Field NameDescriptionNature
NameSpecifies a unique identifier for the template.Mandatory
DescriptionSpecify the short description for the template.Mandatory
TypeSpecifies the structure and functions of the journal page.Mandatory
RecurringSpecifies if the journal is to be used to make recurring entries. Each journal type can be used for recurring purposes.Mandatory for Recurring Journal Entries
Bal. Account TypeIdentifies the default balancing account type for all journal lines in all batches created under this template.Business Requirement
Bal. Account No.Identifies the default balancing account number for all journal lines in all batches created under this template.Business Requirement
No. SeriesIdentifies the default number series used to assign document numbers to journal lines in journal batches created using this template.For Pre-No. Voucher
Posting No. SeriesIdentifies the document number used to assign to ledger entries posted from journal batches created using this template.For Posted Voucher

(4) General Journal Batch: General Journal Batches are created on the basis of General Journal Templates. They are basically used to separate one user’s entries from another. Entries are filtered according to the batches. Note: All journal batches created from a specific template have the same structure, default settings, and information defined in the template. However, since these settings are defaults, business users can change them for a specific journal batch.

  • Select the Related button and select batches, as shown.
select batches in general journal template in d365 bc
  • After selecting the “General Journal Batch” page opens and entered the information as per the business need as shown.
General Journal Batches Page Open in D365 BC
Field NameDescriptionNature
NameSpecifies unique identifier for the batch.Mandatory
DescriptionSpecify the short description for the batch.Mandatory
Bal. Account TypeIdentifies the default balancing account type for all journal lines in all batches created under this batch.Business Requirement
Bal. Account No.Identifies the default balancing account number for all journal lines in all batches created under this batch.Business Requirement
Location CodeSpecifies the default location code for the batch.Business Requirement
No. SeriesIdentifies the default number series used to assign document numbers to journal lines in journal batches created using this batch.For Pre-No. Voucher
Posting No. SeriesIdentifies the document number used to assign to ledger entries posted from journal batches created using this batch.For Posted Voucher

(5) General Voucher Setup: General Voucher setup is done to define the type of voucher, related transaction & default account number. General Voucher setup can be defined from Company Information and Location. Note: If you define “Location Code” in General Journal Template and Batch, then you have defined General Voucher Setup in Location otherwise setup in Company Information card.

  • Voucher Setup in Company Information: Go to the search bar and type Company Information, as shown.
search company information in bc d365
  • Go to the “Process” option and select the “Voucher Setup” option, as shown.
select voucher set up in bc d365
  • After that, the Voucher Setup pages open, as shown.
Voucher Posting Setup Open in Business Central
Field NameDescriptionNature
TypeSpecifies the structure and functions of the journal page, i.e. Cash Receipt Voucher, Bank Payment Voucher etc.Mandatory
Posting No. SeriesIdentifies the document number used to assign to ledger entries posted from journal batches created using this type.Business Requirement
Transaction DirectionSpecifies the direction of the transaction, if debit then select the type and account number in Debit Account else in Credit Account.Mandatory
  • Voucher Setup in Location Card: Go to the search bar and type Locations, as shown.
Open location card in bc d365
  • Location List open, select the location and open its card, as shown.
Location list open in business central
  • Select the Voucher Setup, as shown.
Select the Voucher Setup in d365 bc
  • After that, the Voucher Setup pages open, as shown.
Voucher Posting Setup Open in Business Central
Field NameDescriptionNature
TypeSpecifies the structure and functions of the journal page, i.e. Cash Receipt Voucher, Bank Payment Voucher etc.Mandatory
Posting No. Series      Identifies the document number used to assign to ledger entries posted from journal batches created using this type.Business Requirement
Transaction DirectionSpecifies the direction of the transaction, if debit then select the type and account number in Debit Account else in Credit Account.Mandatory

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Overview of Voucher Interface– Microsoft Docs

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