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How to Receive and Invoice Purchase Document in D365 BC

Receive and Invoice Purchase Document in D365 BC:

(1) In this blog we will get to know about the process of MRN (Material Receipt Note) or GRN (Goods Receipt Note) and its Invoice with Purchase Order in Business Central D365.

(2) For this first Open the Purchase Order as shown (Refer to this blog- Create Purchase Order in Business Central).

Search Purchase Orders in Business Central

(3) After that, open the existing Purchase Order from the Purchase Order List, as shown.

open existing Purchase Order in D365 BC

(4) Now Purchase Order Document opens and enters the value in “Qty. To Receive” & Qty. To Invoice”, as shown.

First Condition:

  • Receive & Invoice simultaneously, Value must be in both fields, as shown. For posting both documents, Refer to the third condition for calculating the Purchase Invoice Value.
Receive & Invoice business central
  • After that, Press the Post button or Shortcut Key is F9 (200 qty in both fields), as shown.
press post button in d365 bc

Second Condition:

  • Receive, Value must be in Qty. to Receive field, as shown.
Receive d365 bc
  • After that, Press the Post button or Shortcut Key is F9 (200 qty in one field), as shown.
receive button d365 bc

Third Condition:

  • After Receive the goods, Post the Invoice , Value must be in Qty. to Invoice field, as shown.
post invoice d365 bc
  • Now Calulate the Invoice value via the below option, as shown
calculate invoice value d365 bc
  • After that, Close the above window and Press the Post button or Shortcut Key is F9 (10 qty in one field), as shown.
posting d365 bc

(5) Notes:

  1. You can partially and fully Receive the material, as per the documents given by the vendor.
  2. You can partially and fully Invoice the document, as per the invoice given by the vendor.
  3. The vendor Invoice field must have value at the time of posting the Purchase Invoice
  4. For Correcting the Purchase Invoice or Reverse the Purchase Invoice, refer to the link: Correct or Cancel a Posted Purchase Invoice in D365 BC.
  5. For Correction of the Purchase receipt, refer to the link: Reverse Purchase Receipt in Business Central D365.
  6. Statistics or F7 must be mandatory while posting Purchase Invoices or PO value calculations.
  7. After posting the MRN and invoice. The system created Posted Documents. For Receipt or MRN à Posted Purchase Receipts & For Invoiceà Posted Purchase Invoice.

Creation of Number Series in Business Central
Auto creation of Item while entering Item Description in Sales Line in D365 BC
Use of RUN and RUNMODAL in Business Central
Customize StrMenu or Dialog option at the time of Purchase Posting in D365 BC
Sales Shipped not Invoiced Report in BC D365
Invoice Sales– Microsoft Docs

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